Staff services directory

The staff services directory is in the process of being de-commissioned.

Most information can now be found by just using the search (top right of the header) on the staff website. Web pages will direct you to Service One where Service One tasks exist.

I want to…	Category	Supporting Information	Keywords
Code, approve and process invoices in Basware (Payment of accounts)	Accounts payable
Pay a student (student expense reimbursement)	Accounts payable
Pay a supplier	Accounts payable	Tax codes for receivables invoices
Add/modify a product/item to online payments, refund	Accounts receivable
Raise/prepare an invoice	Accounts receivable	Tax codes for receivables invoices
Request a new petty cash float	Accounts receivable	Audit record - petty cash float
Request a specific petty cash break up	Accounts receivable	Audit record - petty cash float
Request cancellation of invoice (credit memo)	Accounts receivable
Request for an increased petty cash float	Accounts receivable	Audit record - petty cash float
Submit an end of year confirmation for petty cash	Accounts receivable	Audit record - petty cash float
Transfer of petty cash float	Accounts receivable	Audit record - petty cash float
Dispose of an asset	Asset management
Register a new asset	Asset management
Take an asset off campus	Asset management
Bank a cash payment made to the university/access advice on cash handling/EFT machines	Banking		Receipting, electronic funds transfer
Bank/deposit a cheque made to university	Banking
Monitor a budget	Budgeting
Find images/portraits from the University photographic archive	Collections
Invite an honorary visiting scholar/academic	Conferences/events
Apply for part year employment	Employment
Complete a timesheet - casual professional staff	Employment	Manage casual professional timesheets
Complete an attendance record - professional fixed term & continuing staff	Employment		Timesheet, template
Have my Cross School/Unit/Centre collaboration recognised	Employment	Guidelines on Cross School/Unit/Centre affiliation
Leave without pay	Employment
Apply for a professional staff reclassification	Employment variations
Apply to link an existing position (professional staff)	Employment variations	Professional staff classification descriptors
Convert from casual academic to sessional fixed-term	Employment variations
Vary a staff member's employment	Employment variations	Employment variation	Higher duties, fraction change, convert to part time, account number change, supervisor change, staff directory change
Journal funds	Financial management	Journal procedures	Transfer funds, manual journal
Request new account codes	Financial management	Guide for natural accounts
Request new project code setup	Financial management	TechOne financials
View chart of accounts and organisational units/interpret project financial information, codes/query, enquire a transaction	Financial management	TechOne financials
View financial research dashboard/move projects between cost centres/make project inactive/TechOne training/check or change financial delegation limits for individuals	Financial management	Contact Finance Systems on 12486 or email finance.systems@flinders.edu.au
Apply for a cash out of annual leave	Leave
Apply for a cash out of long service leave	Leave
Apply for annual, personal, compassionate, special paid leave	Leave
Apply for antenatal leave	Leave
Apply for defence, emergency services, jury service or witness leave	Leave
Apply for leave (Security Staff)	Leave
Apply for leave to attend an overseas conference	Leave
Apply for leave to attend trade union training	Leave
Apply for long service leave (full pay)	Leave
Apply for long service leave (half-pay)	Leave
Apply for parental Leave (maternity/adoption/partner)	Leave
Apply for recognition of prior service for long service leave purposes	Leave
Apply for study assistance - staff	Leave
Apply to purchase leave (part-year employment)	Leave
Change my citizenship, title, personal details, etc	My details	Contact payroll services
Apply for maternity leave replacement funds (grant-funded)	Payments, claims & allowances
Apply for maternity leave replacement funds (recurrent-funded)	Payments, claims & allowances
Apply for maternity leave/return to work funds	Payments, claims & allowances
Claim an off-shore teaching allowance	Payments, claims & allowances
Claim internet service provider reimbursement	Payments, claims & allowances
Claim overtime	Payments, claims & allowances
Claim payment for higher degree thesis marking	Payments, claims & allowances
Conduct a professional staff performance review	Performance
Conduct an academic staff performance review	Performance
Probation and Form D for academic staff	Performance
Approve purchase requisitions	Procurement
Buy/purchase something	Procurement	Procurement policy
Cancel a purchase order	Procurement
Develop and issue request for information/proposal (RFI/RFP)	Procurement
Raise or amend a purchase order in TechOne	Procurement	Purchase requisition creation	Finance Systems, requisition, finance
Request exemption from quotation rules	Procurement
Request exemption from tender	Procurement
Buy something under non standard terms (terms variation)	Procurement, purchasing & accounts payable
Make a declaration of confidentiality	Procurement, purchasing & accounts payable
Make an overseas payment	Procurement, purchasing & accounts payable	International bank account
Pay external party (including adjunct staff)	Procurement, purchasing & accounts payable		Payment requisition
Purchase gift cards	Procurement, purchasing & accounts payable	Fraedom Login
Use a cab charge	Procurement, purchasing & accounts payable	Guidance for use of cabcharge
Award academic status	Recruitment
Employ a casual academic staff member	Recruitment
Employ a casual professional staff member	Recruitment
Engage an independent contractor	Recruitment
Extend a casual academic employee	Recruitment
Extend a current casual professional staff member	Recruitment
Fill a vacancy	Recruitment
Invite a visiting research student (personal visa)	Recruitment
Invite an occupational trainee	Recruitment
Apply to conduct outside professional activity	Remuneration & benefits		External/outside earnings, business/company work, intellectual property, consulting
Access reports in the finance system	Reporting	TechOne financials
Apply for HR access	Reporting
Apply for Winc access	Reporting
Request a custom report from HR System/HR report	Reporting
Request a new natural account	Reporting	Guide for Natural Accounts
Acquit an advance	Travel
Request an advance payment for travel (non staff)	Travel
Request an advance payment for travel (staff)	Travel
Request an unacquitted per diem payment for meals/incidentals when travelling internationally	Travel
Request per diem (meals/incidental costs for international travel only)	Travel

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